Other Employee Reporting Obligations

There are several, often overlapping, reporting obligations for employees to keep in mind. Even if you are a Student-Directed Employee for Title IX purposes, you may still be subject to other reporting obligations. You need to understand the differences and be able to explain your obligations to students.

Supervisors of Employees

A direct supervisor of other employees may experience a possible exception to their Student-Directed or Confidential status. A supervisor is obligated to report all forms of prohibited discrimination and harassment in the workplace to the university.

If a student employee/graduate employee shares an experience of sex or gender-based discrimination or harassment, the supervisor would be obligated to report only if:

  1. they directly supervise the student or they directly supervise the person who may have harmed the student;
  2. the discrimination or harassment occurred in the workplace (meaning it was work related, occurred during work or otherwise affects the work of the employee); and
  3. they are a supervisor as defined by our policies at section II(k) defining “supervisors."

For more information, refer to the Supervisors of Student Employees webpage.

All Other Forms of Discrimination and Harassment (non sex or gender related)

Reporting requirements related to non sex or gender-based discrimination or harassment have not changed and are still governed by Discrimination Complaint and Response Policy.

University employees (except Confidential Employees) with credible evidence of any kind of non sex or gender related prohibited discrimination against UO students, faculty, staff, campus visitors, or other individuals engaged in university programs or activities are responsible for reporting all relevant details to the Office of Affirmative Action and Equal Opportunity. This includes discrimination and harassment on the basis of religion, age (18+), veteran status, ethnicity, race, color, national origin, marital status, disability, or any other consideration not directly and substantively related to effective performance.

Additional information about reporting requirements for non sex or gender-based discrimination or harassment is available on the Affirmative Action and Equal Opportunity website.

The only exceptions to required reporting are those employees designated as confidential and other specific exemptions.

If you are not sure what reporting obligation you may have, please contact the Office of Affirmative Action and Equal Opportunity or Title IX Office for more information on university employee reporting policies. These offices can speak with you, without requiring you to provide any information, to help you figure out which category of reporter you may fall into, or to see if a particular situation may have triggered a reporting obligation.

Mandatory Reporting: Reporting Incidents of Child Abuse

The term “mandatory reporting” refers to incidents of child abuse. All UO employees, including student employees and graduate employees, have a duty to make a report to the Oregon Department of Human Services or a law enforcement agency when there is reasonable cause to believe any child (any person under the age of 18) with whom the employee comes in contact has suffered abuse or that any person with whom the employee comes in contact has abused a child. The duty of employees of public universities to report incidents of child abuse applies at all times, not just to those incidents occurring during working hours or on campus.

Students who are not employees are not mandatory reporters of child abuse unless their work outside of the university involves one of the professions mandated in the law as a mandatory reporter, such as childcare worker or psychologist/professional counselor or therapist.

For more information, refer to the Mandatory Reporting of Child Abuse webpage on the HR website.

Campus Security Authority: Clery Reporting Obligations

For information relating to Campus Security Authority reporting obligations under the Campus Clery Act, please see police.uoregon.edu/content/campus-security-authorities or contact the Clery Coordinator with the University of Oregon Police Department at 541-346-0670.