Syllabus Language Option Recommendation

Syllabus Language Option Recommendation by the Title IX Coordinator

  1. At the minimum, please consider using this brief statement, which also links to the broader language below, on your syllabus:

    I am a [designated reporter/student-directed employee]. For information about my reporting obligations as an employee, please see Employee Reporting Obligations. Students experiencing any form of prohibited discrimination or harassment, including sex or gender based violence, may seek information on safe.uoregon.edu, respect.uoregon.edu, titleix.uoregon.edu, or aaeo.uoregon.edu or contact the non-confidential Title IX office (541-346-8136), AAEO office (541-346-3123), or Dean of Students offices (541-346-3216), or call the 24-7 hotline 541-346-SAFE for help. I am also a mandatory reporter of child abuse. Please find more information at Mandatory Reporting of Child Abuse and Neglect.
     
  2. Faculty and Instructors are strongly encouraged to put the following, more complete statement on their syllabi:

    Prohibited Discrimination and Harassment Reporting
    Any student who has experienced sexual assault, relationship violence, sex or gender-based bullying, stalking, and/or sexual harassment may seek resources and help at safe.uoregon.edu. To get help by phone, a student can also call either the UO’s 24-hour hotline at 541-346-7244 [SAFE], or the non-confidential Title IX Coordinator at 541-346-8136. From the SAFE website, students may also connect to Callisto, a confidential, third-party reporting site that is not a part of the university.

    Students experiencing any other form of prohibited discrimination or harassment can find information at respect.uoregon.edu or aaeo.uoregon.edu or contact the non-confidential AAEO office at 541-346-3123 or the Dean of Students Office at 541-346-3216 for help. As UO policy has different reporting requirements based on the nature of the reported harassment or discrimination, additional information about reporting requirements for discrimination or harassment unrelated to sexual assault, relationship violence, sex or gender based bullying, stalking, and/or sexual harassment is available at Discrimination & Harassment.

    Specific details about confidentiality of information and reporting obligations of employees can be found at titleix.uoregon.edu.

    Mandatory Reporting of Child Abuse
    UO employees, including faculty, staff, and GEs, are mandatory reporters of child abuse. This statement is to advise you that your disclosure of information about child abuse to a UO employee may trigger the UO employee’s duty to report that information to the designated authorities. Please refer to the following links for detailed information about mandatory reporting: Mandatory Reporting of Child Abuse and Neglect.
     
  3. Additional Recommended Language according to Status as Employee: In addition to the above language, we strongly recommend that you add something addressing your own reporter status: If you are uncertain about which category applies to you, look at Employee Reporting Obligations, ask your Unit Head, or call the Title IX Coordinator or Human Resources to ask.

    For example, use ONE of the following:

    If the Instructor is a Student Directed Employee
    The instructor of this class, as a Student Directed Employee, will direct students who disclose sexual harassment or sexual violence to resources that can help and will only report the information shared to the university administration when the student requests that the information be reported (unless someone is in imminent risk of serious harm or a minor). The instructor of this class is required to report all other forms of prohibited discrimination or harassment to the university administration.

    If the Instructor is a Designated Reporter
    The instructor of this class, as a Designated Reporter, will direct students who disclose sexual harassment or sexual violence to resources that can help and has the responsibility to report the information shared with them to the university administration. The instructor of this class is required to report all other forms of prohibited discrimination or harassment to the university administration.

    If the Instructor is a Student-Directed Employee Who is Also a Campus Security Authority (CSA)
    The instructor of this class, as a Student Directed Employee, will direct students who disclose sexual harassment or sexual violence to resources that can help and will only report the information shared to the university administrator when the student requests that the information be reported (unless someone is in imminent risk of serious harm or a minor); and forward de-identified information to the Clery Office for statistical purposes only. The instructor of this class is required to report all other forms of prohibited discrimination or harassment to the university administration.

    If the course has teaching assistants (GEs), then similar statements should be made for them, according to their status as reporter (this could be done by simply including the GEs in the statements above if they have the same status as the instructor, or including a separate statement for each GE if their status is different than the instructor’s).

  4. We also strongly recommend that folks include language in their email signature lines to assist recipients.

Email Language Options

All employees, but particularly those who are likely to be in contact with students, should consider including their reporting status in their email signature box.

Suggested email/signature box language for “Student Directed” employees:

Student-directed employee: I will direct students who are not minors and who report sexual violence or sexual harassment to me to resources to help them and will report to the university administration only when requested by the student (unless someone is in imminent risk of serious harm). I will report all other forms of prohibited discrimination and harassment to the university administration.

Suggested Email/signature box language for “Designated Reporters”:

Designated Reporter: I am required to report any incidents of prohibited discrimination and harassment including sexual violence or sexual harassment that I hear about to the university administration. I will also direct students to resources to help them.

Suggested Email/signature box language for “Confidential Employees”:

Confidential employee: I am not required to report any incidents of prohibited discrimination and harassment, including sexual violence or sexual harassment, that I hear about to the university administration (unless a minor is involved) and will strive to protect your information from others until ordered by a court to release it. I will, however, direct students to other resources to help them and will ask students if they would like me to help them report to the university.

Suggested Email/signature box language for Student-Directed Employee Who is Also a CSA.

Student-Directed Employee who is also a CSAI will direct students who report sexual violence or sexual harassment to me to resources to help them and will report to the university administration only when requested by the student (unless someone is in imminent risk of serious harm or is a minor). I do forward de-identified information to the university’s Clery Office for statistical purposes only. I will report all other forms of prohibited discrimination and harassment to the university administration.